Moving your business can be intensely stressful. Not only do you have to relocate your inventory and equipment, find a new office or retail space, and inform all of the relevant parties of your moving plans, you’re worried about losing productivity during the process. Today, we share some tips to help you stay productive as you move, from re-registering with the right business structure to communicating with your clients and vendors about new developments.
Find a New Home
When buying a home, the first step is to evaluate your financial standing to determine how much you can afford to spend. Then, research the market and look for properties that fit your criteria. Once you’ve found a suitable option, obtain pre-approval for a mortgage from the bank or a lender. If your offer for the property is accepted, carry out a home inspection to check for any potential issues. Finally, upon completion of the necessary paperwork and payment of associated costs, attend the closing to receive the keys to your new home.
Form an LLC in Your New State
Perhaps you’ve already registered your company as an LLC or corporation in the state where you launched your business. But if you’re moving your company across state lines, you’ll have to file again for LLC or corporation status. Rather than spending on lawyer fees to get this task done, you can file on your own or work with a location service. Since each state has its own requirements for business registration, read up on the specifics for your new state before filing.
Keep Business Documents Organized
Organizing business documents is crucial to ensure the smooth functioning of a company. One effective way to do it is through the use of PDFs. By using PDFs to store and organize various business documents such as invoices, receipts, and contracts, companies can easily monitor their financial transactions, track their accounts, and access important documents from anywhere and at any time. PDFs also offer a level of security and protection that other file formats may not provide. If you want to create a larger file, you can use a merging tool to quickly combine PDFs online.
Hire Professional Support
If you’re moving your business, don’t try to tackle all of the physical moving tasks on your own! Instead, consider hiring a full-service moving company. You may be able to find a company that will assist you with everything from packing to moving to unpacking and organizing in your new space. If you know any other business owners who have relocated recently, ask if they worked with movers who they would recommend.
Communicate With Clients and Vendors
You’ll have to talk to your team about your moving plans as soon as the decision is officially made. Well before your official move begins, you’ll also need to let your customers and vendors know that your business is relocating. Even if you manage certain operations and workflows remotely, you’ll still want to alert your customers to your moving plans. Chicago Office Movers recommends updating your company website with your relocation date and information, announcing your move on social media, and writing up a blog post with any other important details.
Set Up Your New Space in Advance
You can start setting up your new space and installing any new equipment by working with trusted team members, vendors, and contractors in your new location. That way, you’ll be able to hit the ground running when you arrive. If you’re designing a retail space, VendHQ recommends mapping out a floor plan that will guide customer traffic past in-demand items, experimenting with cross-merchandising to pair complementary items, and incorporating seasonal decor. You can always tweak your set-up when you arrive!
Stay Organized
If your moving boxes are disorganized, and you lose track of your files, you’ll struggle to keep up with key tasks and projects in the midst of your move. Therefore, make sure that you have a straightforward organizational system in place for your physical documents. Eagle Transfer recommends labeling your documents in color-coded files, purging any old documents that you no longer need to save time and space, and uploading any essential documents to a digital filing system to ensure that you do not lose them. Pack your file folders carefully, and label these boxes so that you’ll always know where these documents are.
While buying a home and moving your business is a labor-intensive process, it can be worth the effort if relocating will open you up to profitable new opportunities. With the right strategy, you can avoid sacrificing productivity while moving. By following these tips, you can file for an updated LLC or corporation status, hire the right moving company, and keep your documents organized while moving.